Article 1. Name And Location
Section 1. Name.
The name of this organization shall be IABC/Phoenix, a not for profit organization. IABC/Phoenix shall be affiliated with the International Association of Business Communicators (IABC).
Section 2. Location.
The geographical area served by IABC/Phoenix shall include the Metropolitan Phoenix area, as well as other areas in the State of Arizona where no IABC chapter has been established.
Article 2. Mission
Section 1. Mission.
IABC/Phoenix is dedicated to helping its members continuously develop and improve cutting edge communication skills to meet the changing needs of business through professional development, networking and leadership training.
Article 3. Membership
Section 1. Qualification.
Membership in this organization shall be composed primarily of professional organizational communicators engaged in internal and/or external communications at all levels of their respective organizations.
Section 2. Regular Membership.
The membership is open to professional communicators in business, industry, nonprofit organizations, education, government and other organizations, educators, consultants and freelancers in the communications field.
Section 3. Associate Membership.
This membership is open to persons in allied areas such as advertising and printing.
Section 4. Student Membership.
This membership is open to full-time students of colleges and universities
Section 5. Lifetime Membership.
This membership shall be conferred on members of IABC/Phoenix as determined by the Executive Board.
Section 6. Honorary Membership.
This membership shall be conferred on persons who are not members of IABC/Phoenix as determined by the Executive Board.
Section 7. Service and Participation.
Policies governing service and participation for all members shall be determined by the Executive Board of IABC/Phoenix, unless otherwise set forth in the Bylaws.
Section 8. Duration of Membership, resignation and removal.
Membership shall be for the periods for which dues are paid. Any member may resign by filing a written resignation with the president. All rights, privileges and interest of a member in or to IABC/Phoenix shall cease on termination of membership. Any member may be removed from membership by the Executive Board for cause of two thirds vote. For any cause other than nonpayment of dues, removal shall occur only after the member in question has been given at least 30 days notice of the proposed termination and reasons for it. The member will have at least 15 days to respond in writing to the Executive Board for forwarding to the Executive Committee of the International Association of Business Communicators, which shall then make final determination.
Section 9. Benefits of Membership.
Regular and lifetime members of IABC/Phoenix shall be eligible to vote, hold office and receive all services of IABC/Phoenix. Associate, student and honorary members may not vote or hold offices; however, they may receive all chapter services.
Article 4. Dues
Section 1. Establishment of Dues.
Dues and other chapter fees shall be set by the Executive Board of IABC/Phoenix, subject to approval by a simple majority vote of the members of IABC/Phoenix at a chapter meeting or by mail ballot.
Section 2. Cancellation.
Members who fail to pay their full dues within two months after they are due shall be notified and dropped from the rolls and thereupon forfeit all rights and privileges of membership. Section 3. Refunds.
No dues shall be refunded to any member whose membership terminates for any reason.
Article 5. Organizational Structure
Section 1. Structure
The executive board, at its discretion, may establish units within IABC/Phoenix to serve specific geographical, functional or other interests.
Article 6. Meetings of Members and Voting
Section 1. Regular Meetings.
Regular meetings of IABC/Phoenix shall be held monthly.
Section 2. Notice of Meeting.
All members shall be sent written notice of meetings, including time, location and purpose of the meeting, at least one week prior to said meeting.
Section 3. Special Meeting.
The Executive Board may call special meetings of the membership at any time by sending written notice as specified above.
Section 4. Voting.
Those eligible to vote shall be members meeting the requirements as set forth in these Bylaws, with the exception that Associate, Student and Honorary members shall not be eligible to vote. Section 5. Quorum.
A quorum of the Executive Board shall consist of a majority of the total number of the Executive Board members, as defined in these Bylaws. A quorum necessary to act on official business of the entire chapter shall consist of at least 40 percent of the total voting membership.
Section 6. Cancellation.
The Executive Board, by a majority vote, may cancel or postpone any meeting of the chapter for cause, except those called by a quorum of the membership. Such meetings shall be held no less than 30 days after the presentation of the request for meeting signed by at least 40 percent of the total voting membership.
Section 7. Rules of Order.
Meeting and procedures of IABC/Phoenix shall be regulated and controlled according to Roberts Rules of Order (Revised) for parliamentary procedure, except as otherwise provided by these Bylaws.
Article 7. Officers
Section 1. Governing Body.
The governing body of IABC/Phoenix shall be known as the Executive Board.
Section 2. Officers.
The officers of IABC/Phoenix, and the members of the Executive Board, shall be a President, Past President, Executive Vice President, Vice President/Membership, Vice President/Communication, Vice President/Member Services, Vice President/Education, Vice President/Development, Vice President/Technology, Secretary, Treasurer and four Directors. Section 3. Qualification for Office.
Any regular member in good standing with a minimum of one year membership in the chapter shall be eligible for nomination and election to office in IABC/Phoenix. Nominees for President and Executive Vice President must be members of the International Association of IABC.
Section 4. Nomination of Officers.
Candidates for office shall be selected by a nominating committee, consisting of the President and up to three members appointed by the President from the general membership. Nominees will be drawn from submission by members of IABC/Phoenix. The nominating committee shall present its slate to the Executive Board for approval, and copies of the slate shall be mailed to all voting members at least 30 days in advance of the final meeting of the administrative year. The outgoing president shall automatically succeed to the office of Past President. The Executive Vice President shall automatically succeed to the office of President.
Section 5. Election of Officers.
Accompanying the slate of Officers mailed to all voting members shall be an official ballot, which shall be returned no later than seven days prior to the final meeting of the administrative year. The nominating committee shall be responsible for tabulating all Official ballots and announcing the winning Officers at the final meeting of the administrative year.
Section 6. Terms Of Office.
All officers shall serve one-year terms or until a successor is duly elected.
Section 7. Vacancies or Removal.
Vacancies in any office on the Executive Board may be filled for the balance of the term by the Executive Board at any regular or special meeting in accordance with these Bylaws. If the Past President is unable to serve, the Executive Board shall appoint a past president from former presidents of the chapter.
Section 8. Administrative Year.
The administrative year of IABC/Phoenix shall be the same as that of the International Association of Business Communicators. The officers’ terms of office will be concurrent with the administrative year.
Article 8. Duties of Officers
Section 1. President.
The President shall serve as the chief executive officer of IABC/Phoenix and shall preside over the activities of all officers and directors, as well as all standing and special committees of the chapter to assure compliance and continuance of IABC’s goals, mission and direction, and to assure accomplishment of chapter goals and strategies.
Section 2. Executive Vice President.
The Executive Vice President is the second chief officer of the chapter, preparing for the position of President. In this role, the officer chairs special committees and serves on all standing committees as an ex-official member, and provides advice and council to the President on the direction and services of the chapter. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 3. Vice President/Professional Development.
The Vice President/Professional Development is responsible for the planning, staffing and evaluation of meetings of the members and special programs to meet members’ needs and the IABC mission. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 4. Vice President/Membership.
The Vice President/Membership is responsible for recruitment and retention of members in IABC at all levels and disciplines, and for maintaining and producing membership directories and mailing lists. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 5. Vice President/Communication.
The Vice President/Communication is responsible for planning and implementing internal communication programs for the chapter, including the regular production of the chapter newsletter. This officer is accountable to the President and Executive Board and works in conjunction with a director whose goals focus on external communication. The Vice President/Communication is responsible for other duties as assigned.
Section 6. Vice President/Education.
The Vice President/Education promotes and supports organizational communication and chapter activities with area educational institutions in order to enhance the role of communication in the curriculum and to attract future members to the profession and the organization This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 7. Vice President/Development.
The Vice President/Development works with the Treasurer to manage the chapter’s finances and budgets and is responsible for helping all committees find donated cash and in-kind services to support IABC/Phoenix programs. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 8. Vice President/Technology.
The Vice President/Technology is charged with positioning IABC/Phoenix as a technology leader. This officer oversees the chapter’s Internet link efforts, coordinates the fax communication system, recommends technology-related programming and is responsible for other duties as assigned.
Section 9. Secretary.
The Secretary is the official record-keeper of the chapter; records all actions of the board and business of the chapter, and maintains all chapter papers and records, as well as archives, artifacts, history and displays. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 10. Treasurer.
The Treasurer serves as chief financial officer of the chapter, collecting and distributing all funds with Board approval and keeping accurate and complete records of all financial transactions. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 11. Past President.
The Past President provides continuity and leadership to new officers and directors and provides orientation to the Presidents; serves on chapter committees as requested to assure the continuity of chapter programs. This officer is accountable to the President and Executive Board and is responsible for other duties as assigned.
Section 12. Directors.
Directors supervise and contribute to the regular activities of the chapter as appointed by the President and represent members’ interests in voting on the business of the chapter. These officers are accountable to the President and Executive Board and are responsible for other duties as assigned.
Article 9. Executive Board
Section 1. Composition.
The Executive Board of IABC/Phoenix shall consist of the officers of IABC/Phoenix, as defined in Article 7. Committe/TD> Board. Executive the of members nonvoting ex-officio, be shall chairpersons
Section 2. Authority and Responsibility.
The Executive Board shall have supervision, control and direction of the affairs of IABC/Phoenix, shall determine its policy of changes therein within the limits of these Bylaws, shall actively pursue its mission, and shall supervise disbursements of its funds. The Executive Board may adopt such rules and regulations for the conduct of its business as it deems advisable, and may delegate certain of its authority and responsibility to other committees or persons.
Section 3. Quorum.
A quorum of the Executive Board shall consist of a majority of the voting members. If quorum cannot be mustered, a meeting may proceed and any action taken shall become valid if subsequently confirmed by unanimous approval in writing of the members of the Executive Board.
Article 10. Standing and Special Committees
Section 1. Committees.
The Executive Board, at its discretion, shall appoint and administer standing and special committees necessary to conduct the affairs of IABC/Phoenix.
Article 11. Finance
Section 1. Authority.
The Executive Board shall have authority over the receipts, expenditures and assets of IABC/Phoenix.
Section 2. Fiscal Year.
The fiscal year of IABC/Phoenix shall be the same as that of the International Association of Business Communicators.
Section 3. Reserves.
Financial services as deemed appropriate by the Executive Board shall be retained from the chapter funds or developed to provide reasonable stability of finances.
Section 4. Bonding.
Executive Board Members, as determined by the Executive Board, shall be bonded in an amount deemed practical by the board.
Section 5. Compensation.
Officers shall not receive any compensation from IABC/Phoenix for their services as officers.
Section 6. Audits.
The accounts of IABC/Phoenix shall be audited by a Certified Public Accountant or an audit committee selected by the Executive Board not less than annually. The Accountant or committee shall provide a written report to the Executive Board.
Article 12. Policy Manual
Section 1. Policy Manual.
The President, in cooperation with the Executive Board, shall maintain a policy manual in support of these Bylaws. The policy manual shall relate to the governance and administrative procedures of IABC/Phoenix.
Article 13. Nondiscrimination
Section 1. Nondiscrimination.
IABC/Phoenix shall use its funds only to pursue the mission specified in these Bylaws. On dissolution of IABC/Phoenix, any funds remaining shall be distributed to the International Association of Business Communicators.
Article 14. Amendments
Section 1. Procedure.
These Bylaws may be amended at a regular or special meeting of IABC/Phoenix or by mail ballot, by a simple majority of the voting membership. Proposed amendments to these Bylaws must be submitted to the Executive Board or be petitioned by at least 10 percent of the voting members of the chapter to be eligible for consideration by the entire voting membership. Proposed amendments which meet such qualifications must be submitted to the membership at least 15 days prior to the meeting at which said amendments are to be considered for adoption. Written notice of the meeting must accompany the proposed amendments.